Crime Laboratory Improvement_Combined Offender DNA Index System Backlog Reduction

Published on AidPage by IDILOGIC on Jun 24, 2005

Administered by:

US Federal Government Agency (see all agencies)
Department of Justice , National Institute of Justice
CFDA #: 16.564

Purpose of this program:

To increase the capabilities and capacity of State and local crime laboratories in the United States to conduct state-of- the-art forensic evidence testing and to reduce the backlog of convicted offender DNA samples.

Possible uses and use restrictions...

The Federal share of grants made under this program shall not exceed 75 percent of the total cost of the project described in the application. Furthermore, grant funds shall not be used to pay for State or local personnel costs. Project proposals shall demonstrate that the Federal share will be spent on expenses directly associated with the start-up or expansion of a public crime laboratory facility. Indirect and administrative costs are unallowable under this program. The Federal share shall not be used for new construction of laboratory buildings or facilities or to make modifications to existing laboratory space that are not necessary to house or operate required equipment. Federal funds shall not be used to replace funds already available for supplies to support forensic casework operations or the typing of convicted offender samples. Additionally, the Federal share shall not be used for travel-related or registration expenses for professional meetings and conferences. Expenditures from the Federal share may include the following: Laboratory equipment and supplies and other expenses directly attributable to conducting forensic analysis; outside training and related travel expenses for applicable graduate-level course work or training courses in specific methodologies as recommended by the Director of the Federal Bureau of Investigation (FBI) for DNA Quality Control/Quality Assurance; modifications to existing laboratory space only where necessary to accommodate required laboratory equipment and activities related to forensic analysis; contractor- provided services to conduct forensic testing of evidence; Combined Offender DNA Index System (CODIS) equipment and testing. Details regarding this program may be obtained by contacting the Department of Justice Response Center at (800) 421-6770 or accessing the web site at under Funding Opportunities.

Who is eligible to apply...

In accordance with the DNA Identification Act of 1994; Public Law 103-322, eligible applicants must be State or local (i.e., county and municipal) governments or combinations thereof. States with more than one current or prospective crime laboratory must work together to develop statewide testing programs and must demonstrate this coordination in the proposal. Such States should consider submitting a consortium proposal covering all affected laboratories. Local or regional crime laboratories may submit grant applications in conjunction with their State or they may submit on their own if coordination and participation with the State effort is clearly demonstrated and the need for forensic testing capabilities in the applicant's crime laboratory is justified. Applicants must certify that forensic analyses performed at the laboratory will satisfy or exceed the current standards for a Quality Assurance Program for DNA analysis issued by the Director of the Federal Bureau of Investigation under Section 14131 of Title 42 United States Code, as required by the DNA Identification Act of 1994, Public Law 103-322, as well as striving for ASCLD accreditation in other forensic disciplines.

Eligible Applicant Categories:
Eligible Functional Categories:

The applicant must furnish, along with the application for a grant, the "Statutory Assurance" required by the DNA Identification Act of 1994, certification that Federal funds will not be used to supplant State or local funds, a proposal abstract, program narrative, project period, forensic testing capacity requirements and estimates, and resumes of key personnel. Costs will be determined in accordance with OMB Circular No. A-87 for State and local governments.

Note:This is a brief description of the credentials or documentation required prior to, or along with, an application for assistance.

About this section:

This section indicates who can apply to the Federal government for assistance and the criteria the potential applicant must satisfy. For example, individuals may be eligible for research grants, and the criteria to be satisfied may be that they have a professional or scientific degree, 3 years of research experience, and be a citizen of the United States. Universities, medical schools, hospitals, or State and local governments may also be eligible. Where State governments are eligible, the type of State agency will be indicated (State welfare agency or State agency on aging) and the criteria that they must satisfy.

Certain federal programs (e.g., the Pell Grant program which provides grants to students) involve intermediate levels of application processing, i.e., applications are transmitted through colleges or universities that are neither the direct applicant nor the ultimate beneficiary. For these programs, the criteria that the intermediaries must satisfy are also indicated, along with intermediaries who are not eligible.

How to apply...

Application Procedure:

Detailed information is provided in a program solicitation which is obtained by sending a self-addressed mailing label to NCJRS, Box 6000, Rockville, MD 20849-6000; calling toll free to request a copy at (800) 851-3420; or accessing the web site at under Funding Opportunities. This program is subject to the provisions of OMB Circular No. A-110 or the Common Rule where applicable.

Note: Each program will indicate whether applications are to be submitted to the Federal headquarters, regional or local office, or to a State or local government office.

Award Procedure:

All applications will be reviewed by a peer review panel selected for their operational expertise as well as their knowledge in the substantive areas covered by this program. The NIJ Director makes the final award decision.

Note: Grant payments may be made by a letter of credit, advance by Treasury check, or reimbursement by Treasury check. Awards may be made by the headquarters office directly to the applicant, an agency field office, a regional office, or by an authorized county office. The assistance may pass through the initial applicant for further distribution by intermediate level applicants to groups or individuals in the private sector.

Deadlines and process...


Throughout the fiscal year, NIJ releases multiple announcements for research and technology development funding. Program deadlines will be included in the announcements of Requests for Proposals in the Federal Register, on NIJ's web site at under Funding Opportunities, and on the NCJRS bulletin board and in electronic and hard copy publications.

Note: When available, this section indicates the deadlines for applications to the funding agency which will be stated in terms of the date(s) or between what dates the application should be received. When not available, applicants should contact the funding agency for deadline information.

Range of Approval/Disapproval Time

Approximately 90 days from application deadline.

Preapplication Coordination

Potential applicants are encouraged to request the program announcement for additional information about eligibility requirements, the research priorities of the Institute, and application and selection procedures. The standard application form as furnished by the Federal agency, in accordance with 28 CFR, Part 66 (Common Rule), must be used for this program. Applicants must contact their State Point of Contact (SPOC) to determine if the program has been selected for review by the State. This program is eligible for coverage under E.O. 12372, Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review. The date that the application was sent to the SPOC or the reason such submission is not required must be included in the application. A copy of the application must also be submitted to the State office that administers the Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program.

Note: This section indicates whether any prior coordination or approval is required with governmental or nongovernmental units prior to the submission of a formal application to the federal funding agency.


Hearing by the NIJ Director.

Note: In some cases, there are no provisions for appeal. Where applicable, this section discusses appeal procedures or allowable rework time for resubmission of applications to be processed by the funding agency. Appeal procedures vary with individual programs and are either listed in this section or applicants are referred to appeal procedures documented in the relevant Code of Federal Regulations (CFR).



Note: In some instances, renewal procedures may be the same as for the application procedure, e.g., for projects of a non-continuing nature renewals will be treated as new, competing applications; for projects of an ongoing nature, renewals may be given annually.

Who can benefit...

In accordance with the DNA Identification Act of 1994; Public Law 103-322, eligible applicants must be State or local (i.e., county and municipal) governments or combinations thereof. The purpose of this solicitation is to request applications for grants from State and local (i.e., county and municipal) governments to develop or improve the capability to analyze forensic evidence in State and local forensic laboratories.

About this section:

This section lists the ultimate beneficiaries of a program, the criteria they must satisfy and who specifically is not eligible. The applicant and beneficiary will generally be the same for programs that provide assistance directly from a Federal agency. However, financial assistance that passes through State or local governments will have different applicants and beneficiaries since the assistance is transmitted to private sector beneficiaries who are not obligated to request or apply for the assistance.

What types of assistance...

Project Grants

The funding, for fixed or known periods, of specific projects. Project grants can include fellowships, scholarships, research grants, training grants, traineeships, experimental and demonstration grants, evaluation grants, planning grants, technical assistance grants, survey grants, and construction grants.

How much financial aid...

Range and Average of Financial Assistance

In amounts consistent with the applicant's proposed project and the Institute's plans, priorities and levels of financing.

Note: This section lists the representative range (smallest to largest) of the amount of financial assistance available. These figures are based upon funds awarded in the past fiscal year and the current fiscal year to date. Also indicated is an approximate average amount of awards which were made in the past and current fiscal years.


(Grants) FY 03 $40,500,000; FY 04 est $0; and FY 05 est $0.

Note: The dollar amounts listed in this section represent obligations for the past fiscal year (PY), estimates for the current fiscal year (CY), and estimates for the budget fiscal year (BY) as reported by the Federal agencies. Obligations for non-financial assistance programs indicate the administrative expenses involved in the operation of a program.

Account Identification

15-0401-0-1-754; 15-0404-0-1-754.

Note: Note: This 11-digit budget account identification code represents the account which funds a particular program. This code should be consistent with the code given for the program area as specified in Appendix III of the Budget of the United States Government.

Examples of funded projects...

DNA STR Conversion Project, Indianapolis-Marion County Forensic Services Agency; Forensic DNA Improvement Program, City of Houston Police Department; "Fast Track" Forensic Indexing, City of Albuquerque; Expansion of DNA Services, North Carolina Department of Justice/SBI; Establishing DNA Typing Capabilities, California Department of Justice; STR Conversion/Expansion of CODIS, Minnesota Bureau of Criminal Apprehension; Acquisition of CODIS Capabilities, Tucson Police Department. To obtain information about additional projects funding through this program, potential applicants may contact Lisa Forman, by addressing correspondence to Crime Laboratory Improvement Program, National Institute of Justice, Office of Science and Technology, 810 7th Street, NW., Washington, DC, 20531; by calling (202) 307-0648, or corresponding electronically at

About this section

This section indicates the different types of projects which have been funded in the past. Only projects funded under Project Grants or Direct Payments for Specified Use should be listed here. The examples give potential applicants an idea of the types of projects that may be accepted for funding. The agency should list at least five examples of the most recently funded projects.

Program accomplishments...

In fiscal year 2001, the Crime Laboratory Improvement Program (CLIP) provided equipment supplies, training and technical assistance to State and local crime laboratories to increase and expand their capabilities and capacities to perform various types of forensic analysis. The Convicted Offender DNA Index Sample (CODIS) Backlog Reduction Program which was combined with CLIP in fiscal year 2001, provided funding to State DNA laboratories for outsourcing to private labs, the analysis of 280,000 backlogged convicted offender samples for expedited entry into the CODIS National database.

Criteria for selecting proposals...

All applications will be reviewed by a peer review panel selected for their operational expertise as well as their knowledge in the substantive areas covered by this solicitation. The NIJ Director makes the final award decision. Award selection will be based on the comprehensiveness, coherence, and specificity of the proposed project for developing or improving DNA testing capabilities in accordance with the objectives of the Forensic DNA Laboratory Improvement Program; commitment of State and local agencies to providing technical and financial resources in support of the goals and objectives of the proposed project; qualifications of key staff to manage and direct the activities and tasks set forth in the project plan; and the reasonableness and cost effectiveness of the program budget in relation to the proposed program.

Assistance considerations...

Length and Time Phasing of Assistance

Awards under this program are issued for a period of 1 year.

Formula and Matching Requirements

The Federal share of grants made under this program shall not exceed 75 percent of the total cost of the project described in the application. Furthermore, grant funds shall not be used to pay for State or local personnel costs. Applicants, however, may include the cost of laboratory personnel directly associated with the project as a credit toward the 25 percent minimum State or local match requirement. Please note that the minimum match requirement is 25 percent of total project costs, not 25 percent of the Federal share.

A formula may be based on population, per capita income, and other statistical factors. Applicants are informed whether there are any matching requirements to be met when participating in the cost of a project. In general, the matching share represents that portion of the project costs not borne by the Federal government. Attachment F of OMB Circular No. A-102 (Office of Management and Budget) sets forth the criteria and procedures for the evaluation of matching share requirements which may be cash or in-kind contributions made by State and local governments or other agencies, institutions, private organizations, or individuals to satisfy matching requirements of Federal grants or loans.

Cash contributions represent the grantees' cash outlay, including the outlay of money contributed to the grantee by other public agencies, institutions, private organizations, or individuals. When authorized by Federal regulation, Federal funds received from other grants may be considered as the grantees' cash contribution.

In-kind contributions represent the value of noncash contributions provided by the grantee, other public agencies and institutions, private organizations or individuals. In-kind contributions may consist of charges for real property and equipment, and value of goods and services directly benefiting and specifically identifiable to the grant program. When authorized by Federal legislation, property purchased with Federal funds may be considered as grantees' in-kind contribution.

Maintenance of effort (MOE) is a requirement contained in certain legislation, regulations, or administrative policies stating that a grantee must maintain a specified level of financial effort in a specific area in order to receive Federal grant funds, and that the Federal grant funds may be used only to supplement, not supplant, the level of grantee funds.

Post assistance requirements...


Fiscal report consisting of quarterly expenditures and budget expenditure reports; final financial report giving costs and expenditures of the complete project; program reports consisting of bi- annual progress reports; and a final report including a summary of program accomplishments. Other reports may be requested. Financial reporting for IPAs will be negotiated in the appointment agreement.

Note: This section indicates whether program reports, expenditure reports, cash reports or performance monitoring are required by the Federal funding agency, and specifies at what time intervals (monthly, annually, etc.) this must be accomplished.


In accordance with the provisions of OMB Circular No. A- 133 (Revised, June 24, 1997), "Audits of States, Local Governments, and Non-Profits Organizations," nonfederal entities that expend financial assistance of $300,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $300,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133.

Note: This section discusses audits required by the Federal agency. The procedures and requirements for State and local governments and nonprofit entities are set forth in OMB Circular No. A-133. These requirements pertain to awards made within the respective State's fiscal year - not the Federal fiscal year, as some State and local governments may use the calendar year or other variation of time span designated as the fiscal year period, rather than that commonly known as the Federal fiscal year (from October 1st through September 30th).


Records and accounts concerning the expenditure of Institute and grantee or appointee-contributed funds shall be maintained during the grant period and retained for 3 years thereafter.

Note: This section indicates the record retention requirements and the type of records the Federal agency may require. Not included are the normally imposed requirements of the General Accounting Office. For programs falling under the purview of OMB Circular No. A-102, record retention is set forth in Attachment C. For other programs, record retention is governed by the funding agency's requirements.



Omnibus Crime Control and Safe Streets Act of 1968, Section 201, as amended; Anti-Drug Abuse Act of 1988, Public Law 100- 690; DNA Identification Act of 1994, Section 2401, Public Law 103-322.

Note: This section lists the legal authority upon which a program is based (acts, amendments to acts, Public Law numbers, titles, sections, Statute Codes, citations to the U.S. Code, Executive Orders, Presidential Reorganization Plans, and Memoranda from an agency head).

Regulations, Guidelines, And Literature

Information about a Crime Laboratory Improvement Program solicitation may be obtained by calling NCJRS at (800) 851-3420 or accessing the web site at under Funding Opportunities.

Contact information...

Web Sites
Regional Or Local Office


Note: This section lists the agency contact person, address and telephone number of the Federal Regional or Local Office(s) to be contacted for detailed information regarding a program such as: (1) current availability of funds and the likelihood of receiving assistance within a given period; (2) pre-application and application forms required; (3) whether a pre-application conference is recommended; (4) assistance available in preparation of applications; (5) whether funding decisions are made at the headquarters, regional or local level; (6) application renewal procedures (including continuations and supplementals) or appeal procedures for rejected applications; and (7) recently published program guidelines and material. However, for most federal programs, this section will instruct the reader to consult the so-called Appendix IV of the Catalog due to the large volume of Regional and Local Office Contacts for most agencies. This information is provided in Additional Contact Information (see below).

Headquarters Office

National Institute of Justice, Department of Justice, 810 7th Street, NW., Washington, DC 20531. Telephone: (202) 307-2942. FTS number is (202) 307-2942.

Note: This section lists names and addresses of the office at the headquarters level with direct operational responsibility for managing a program. A telephone number is provided in cases where a Regional or Local Office is not normally able to answer detailed inquiries concerning a program. Also listed are the name(s) and telephone number(s) of the information contact person(s) who can provide additional program information to applicants.

Additional Contact Information (Appendix IV)

Due to the large volume of regional and local office contacts for most agencies, full contact information is also provided separately here in a PDF format: